Madeline Kelly Wins Jan Merrill-Oldham Grant

From the PADG listserv, 2/5/2014:

Madeline Kelly is the 2014 recipient of the Jan Merrill-Oldham Professional Travel Grant. The grant, consisting of a $1,250 cash award donated by the Library Binding Institute, will support Madeline’s attendance at ALA Annual in Las Vegas. The grant is awarded by the Association for Library Collections and Technical Services Preservation and Reformatting Section to provide librarians and para-professionals new to the preservation field with the opportunity to attend the ALA Annual Conference and to encourage professional development through active participation at the national level.

Madeline received her MLIS from Simmons College in 2012. She currently works as Collection Development Support Specialist at George Mason University, where she has been proactively growing her preservation knowledge while increasingly taking on preservation responsibilities. Madeline looks forward to connecting with the ALA preservation community in support of her professional development and her efforts to help George Mason University develop their preservation program.

The award citation will be presented at the ALCTS Awards Ceremony during the ALA Annual Meeting on Saturday, June 28, 5:30-7:00 pm.

Anne Kenney wins Atkinson Memorial Award

From the ALA newsroom:

CHICAGO — Anne R. Kenney, Carl A. Kroch University Librarian at Cornell University, has been named the 2014 winner of the Hugh C. Atkinson Memorial Award. Kenney will receive a cash award and citation during the 2014 ALA Annual Conference in Las Vegas.

Named in honor of one of the pioneers of library automation, the Atkinson Award recognizes an academic librarian who has made significant contributions in the area of library automation or management and has made notable improvements in library services or research.

“The nomination for Anne R. Kenney presented the committee with an extraordinary tour of innovative achievements and service to the profession,” said Lisa Carlucci Thomas, Hugh C. Atkinson Memorial Award committee chair and director at Design Think Do. “Anne’s leadership on significant projects, such as 2CUL, arXiv, Project Euclid and Making of America;her influential work on large-scale digitization and digital preservation standards and her global contributions in Myanmar, Cuba, China and beyond demonstrates her outstanding creativity, agility, risk-taking and collaborative spirit.”

KenneyAnne2-12“Anne’s peers describe her as a ‘fearless visionary,’ ‘a thoughtful, intellectual leader’ and a ‘digital library pioneer;’ noting that ‘Hugh Atkinson himself would be proud’ to call her a colleague,” continued Thomas. “Several colleagues who knew Hugh Atkinson shared examples of how ‘Anne Kenney brings Hugh’s spirit of technology-harnessing, tradition-busting leadership – with an additional dash of adventure as well.’ She inspires and generates enthusiasm for new programs and strategies and thrives to bring individuals together around a shared purpose.”

Kenney received her B.A. from Duke University, cum laude, her M.A. in History, with distinction, from the University of Missouri-St. Louis and her M.A.L.S. from the University of Missouri-Columbia.

The Hugh C. Atkinson Award is jointly sponsored by four divisions of the American Library Association: the Association of College and Research Libraries (ACRL), the Association for Library Collections and Technical Services (ALCTS), the Library Leadership and Management Association (LLAMA) and the Library and Information Technology Association (LITA). The award is funded from an endowment established to honor Hugh C. Atkinson.

2014 ALA Midwinter: RBMS Tech Services Agenda

If anyone would like to report back for us on this meeting, please let Holly or myself know. Holly will be at midwinter, but I will not, so our reporting strength will be somewhat limited. Be a contributor!–Beth


RBMS Technical Services Discussion Group

ALA Midwinter Meeting, 2014

January 26, 10:30-11:30am

Pennsylvania Convention Center  115A

Draft Agenda

  1. Introductions
  2. Collaboration and Communication

Cataloging departments can tend to be insular places, yet for many catalogers, interaction and dialogue with other departments can be a huge help to our work. How do we make the most of our relationships with public service, acquisitions, or preservation departments?  What information can be both given and received from working with other areas of the library, and how might that help us create better information and a more useful experience for our patrons?

Come share your experiences of working with the other professionals of your library. What have been some successful workflows? What have been some spectacular miscommunications that might shed light on how we can work with each other in the future?  Both the challenges and the triumphs of collaboration will be discussed.

3. News and Announcements

Nominations Sought for ALCTS Awards

Please consider making nominations for 2014 ALCTS Awards:

Innovation awards

Publications awards

Preservation awards

Includes the Banks/Harris Preservation Award, the George Cunha and Susan Swartzburg Preservation Award, and the Jan Merrill-Oldham Professional Development Grant.  

Recognition awards

Continuing Resources/serials awards

Ross Atkinson Lifetime Achievement award

ALA Midwinter 2012: Preservation Administrators Interest Group Meeting Roundup

Written by Laura Bedford and woefully late in posting by me. Sorry Laura for the delay, and thanks for your notes. By sharing information like this, especially when travel budgets are so tight, we all benefit.

Preservation week  April 22-28, 2012

Two websites:

  1.  ALCTS website (  – for institutions to grab materials off for their own sessions;  it will contain a map of events for preservation week – you input info and it’s updated. (thru ALCTS)
  2. @ your library pass it on website (  – more for the public – what’s going on during the week, including  family focused events and activities.

@your library  will have different daily content focus:    AV, quilts, comic books, slides,  digital photos, family docs; it will include both video and print content.

There will be 2 webinars during Preservation Week  –  Tuesday : textile collections care;  Thursday:  digital photo conservation.

Also look to @facebook and

Preservation week national spokesperson – Steve Berry.  He’ll speak on Monday 1/23 about his “ History Matters”  organization created by him and wife.

There’s a Preservation Week booth for the first time at ALA – will be continued through other meetings, staffed by volunteers.

IMLS Fellows

  • Annie Peterson –  IMLS Fellow at Yale, MLIS at Urbana-Champ, intern at UCLA and George Blood
  • Nick Szydlowski – IMLS Fellow at NYPL; IMLS at Simmons, works at MIT.
  • Kimberly Tarr – NYU moving image program; prior A/V project at Smithsonian’s NMAH; auditing NYPL audio spaces.

All will be presenting at ALA Annual in Anaheim on their fellowships.  Also Evelyn Frangakis from  NYPL will be organizing a memorial for Jan Merrill-Oldham  at PAIG at Annual – contact her if you want to be involved.

Managing an efficient local book scanning workstation

Roger Smith – Head of the Preservation and Digital Library programs at UC San Diego

UCSD just completed contract with Google – selecting material for digitization to fill in gaps in rare materials that weren’t sent thru the google process.  Working through a rights checklist assessment process, determining what will be viewed at a local level or publicly.  Asking questions to find out what materials fall in private and public levels.   Why are we digitizing – for preservation, access, both? What costs are associated with collaborating with other institutions?  Focus on managing assets going forward.  He looked system wide in UC’s,  starting with combined metadata repository, in efforts to break down silos within UCSD.

Setting yourself up – currently he has one scanner, buying a second.  What level of work you expect to do  should drive what and how many scanners you purchase.  What special needs do the materials entail – what about automated features?  What is the budget?  UCSD chose manual page turning feature, to be able to send special collections material thru it.  What’s your time frame?  Important to get a loaner from a vendor first, or plan site visits to check it out and talk to other customers – like at ALA.

Proposal management –get buy in from other depts.; create a proposal mgmt process from the library to help other depts. go thru and manage their expectations; define the purpose, value, audience, timeline, collection description, number of objects, condition, metadata, staffing, funding and approval tracking.  Many depts. came with good ideas but didn’t have answers to questions at the offset – needed to go thru proposal mgmt process before beginning.

Continue reading

ALA Midwinter on Twitter

Late to the party as usual, but we want to share some of the hashtags on Twitter where we are finding info from this weekend’s sessions. We are also seeking volunteers to share their notes and observations from the PARS and RBMS sessions here on PCAN. Drop us a note either in the comments or through email if you want to share.






LRTS Request for Grant Proposals

Library Resources & Technical Services (LRTS) announces the availability of grants of up to $1,000 (funded by an Association for Library Collections and Technical Services grant) to assist authors with preparing literature reviews. The purpose of the grants is to provide funds that will be used for clerical and research support, thereby allowing the author/s to concentrate on analyzing the resources and writing the literature review.  Possible support tasks might be collecting citations, sorting and organizing citations by themes and categories, locating and gathering resources to be reviewed, verifying citations, funding purchases of articles not owned by the home institution of the author, and so forth.  Funding also could provide a mentoring opportunity by funding assistance by a library school or information science student.

Highly cited, literature reviews provide an essential professional service to practitioners, scholars, and students by identifying the key themes and the most important publications appearing in successive two year periods.  Books and articles by accredited scholars and researchers, i.e., primarily peer-reviewed publications provide the basis for a literature review.  A good literature review is evaluative, selective, and critical, and goes beyond summarizing and quoting from the selected sources.   Literature reviews explain why the sources cited are important and valuable, may compare them to prior works, and create a structure that organizes the two-year body of content to make it comprehensible and to identify themes, not only for those who have followed the developments it describes, but to future researchers.  All sources referenced appear in the endnotes; a separate bibliography is not published.  Although commissioned, LRTS literature reviews go through the same double-blind peer review process as unsolicited manuscripts.

LRTS seeks authors for the following topical areas and coverage periods:

  • Collection Development and Management literature published 2011-2012
  • Cataloging/Classification/Metadata Management literature published 2011-2012
  • Preservation and Reformatting literature published 2011-2012

Papers should be submitted not later than June 30, 2013. Grant recipients will be required to submit progress reports to the LRTS Editor in June and December each year.

The grant proposal must include:

  1. Requester name, title, and contact information
  2. The literature to be reviewed (see list above)
  3. The requester’s credentials to write the literature review
  4. Amount requested
  5. Budget plan and rationale for how the funds will be expended

Proposals are due by January 31, 2012.

Applications and inquiries should be submitted to Peggy Johnson, LRTS Editor,

It’s Award Season, Get Your Nominations In!

The Preservation and Reformatting Section (PARS) of ALA has several awards and grants that recognize and reward achievement in the field of, you guessed it, preservation and reformatting. The deadline for all nominations is December 1, 2011. Be sure to check out all the other ALCTS grants that are available if preservation isn’t your thing.

The exciting news this year is we now have an award to specifically support people new to the preservation field. The Jan Merrill-Oldham Award was developed and approved this year, so we need as many people to know about it as we can so that ALCTS gets a big pool of applicants this year and in the years to come. Please forward this to anyone you think would qualify for the award, to faculty at library schools, to you Mom who may know someone…you get the idea.

Jan Merrill-Oldham Professional Development Grant  NEW AWARD

The Award is established by the Preservation and Reformatting Section (PARS) of the Association for Library Collections & Technical Services (ALCTS) to honor the career and influence of Jan Merrill-Oldham, distinguished leader, author, and mentor in the field of library and archives preservation.

The Jan Merrill-Oldham Professional Development Grant is awarded by the ALCTS Preservation and Reformatting Section to provide librarians and paraprofessionals new to the preservation field with the opportunity to attend a professional conference and encourages professional development through active participation at the national level. The grant is to be used for airfare, lodging, and registration fees to attend the ALA Annual Conference.


  • Criteria for selection will be determined based on the following:
  • Have five or fewer years of experience in the field of library and archives preservation.
  • Currently work as a librarian or para-professional within a library or archives preservation department or who has preservation responsibilities within their institution.
  • Have never attended an ALA Annual Conference
  • Recommendations from colleagues
  • Express desire as stated in a short essay (up to 500 words) on the following theme: How would receiving the Jan Merrill-Oldham Professional Development Grant further your professional development goals?
  • Willingness to participate in designated conference events:
    • Work with a member of the jury to identify relevant programs and interest group sessions to attend
    • Attend the Preservation Administration Interest Group Meeting
    • Attend a least one PARS discussion group meeting
  • Submit a summary of the recipient’s conference experience to the ALCTS Newsletter Online no later than 30 days after the conference

Members of the sponsor or its affiliated organizations are not eligible.

Deadline: December 1, 2011

Ross Atkinson Lifetime Achievement Award

Given to recognize the contribution of a library leader through demonstrated exceptional service to ALCTS and its areas of interest (acquisitions, cataloging and classification, collection management and development, preservation and reformatting, and continuing resources).


Nominees must be ALCTS members. Criteria for selection of the winner will be determined by the person’s accomplishments, as they relate to leadership including:

  • Recognized leadership in professional associations at local, state, regional or national level, with emphasis on the Division;
  • Significant contribution to professional literature;
  • Exemplary research in ALCTS areas;
  • Recognition of achievements, i.e., awards, citations, etc.

Deadline: December 1, 2011

Paul Banks and Carolyn Harris Preservation Award

This award was established to honor the memory of Paul Banks and Carolyn Harris, early leaders in library preservation. The award will be given to recognize the contribution of a professional preservation specialist who has been active in the field of preservation and/or conservation for library and/or archival materials.


Criteria for selection of the winner will be determined by the person’s accomplishments, as they relate to preservation leadership in such activities as:

  • leadership in professional associations at local, state, regional or national level;
  • contributions to the development, application or utilization of new or improved methods, techniques and routines;
  • evidence of studies or research in preservation;
  • significant contribution to professional literature;
  • training and mentoring in the field of preservation.

Deadline: December 1, 2011

George Cunha and Susan Swartzburg Award 

This award honors the memory of George Cunha and Susan Swartzburg, early leaders in cooperative preservation programming and strong advocates for collaboration in the field of preservation.

The award, sponsored by Hollinger Metal Edge, acknowledges and supports cooperative preservation projects and/or rewards individuals or groups that foster collaboration for preservation goals. Recipients of the award demonstrate vision, endorse cooperation, and advocate for the preservation of published and primary source resources that capture the richness of our cultural patrimony. The award recognizes the leadership and initiative required to build collaborative networks designed to achieve specific preservation goals. Since collaboration, cooperation, advocacy and outreach are key strategies that epitomize preservation, the award promotes cooperative efforts and supports equitable preservation among all libraries, archives and historical institutions.


The award jury will consider:

  • a project emphasizing collaboration or partnership
  • collaboration extending the preservation vision beyond the circle of preservation specialists and foster action to raise awareness and set priorities, projects, and programs into motion
  • nomination of an individual or group for cumulative achievement as a mentor or advocate of collaborative preservation.

Any person or group is eligible for this award; membership in the ALA organization is not required.

Deadline: December 1, 2011

New Professional Development Award Announced

Announced widely in the preservation community today.

A new professional development grant named in honor of Jan Merrill-Oldham has recently been approved by the Association of Collections and Technical Services (ALCTS) and Preservation and Reformatting Section (PARS) of the American Library Association (ALA) and will be awarded in 2012.

For over 30 years, Merrill-Oldham has been a recognized leader in the field of library and archives preservation. She has served on key committees within ALA, the Association of Research Libraries, the Council on Library and Information Resources, the National Information Standards Organization and many others. She has educated and mentored countless preservation librarians and conservators and her support for students and dedication to the field serves as a model to all of us. This award recognizes Merrill-Oldham’s wide ranging contributions, deep commitment to the field, and her undying support of young professionals by supporting participation in an ALA conference. In September of 2010, Merrill-Oldham announced her retirement after a long and notable career.

Each year, the Jan Merrill-Oldham Professional Development Grant will consist of $1,250 to support travel to the ALA Annual Conference for a librarian, para-professional or student new to the preservation field.  The intention is to provide the opportunity to attend an ALA conference and encourage professional development through active participation at the national level. The recipient will have the chance to work with a member of the jury to identify relevant programs and interest group sessions to attend, must attend the Preservation Administration Interest Group meeting, and must attend at least one PARS discussion group meeting.

In order to make this grant a reality, the Library Binding Institute (LBI) has graciously agreed to sponsor this grant on an annual basis.  Debra Nolan, Executive Director of LBI, responded to the sponsorship request by noting that, “Jan, who has played such a significant role in library binding and with LBI, holds a very special place in our hearts.”  In addition to working with LBI, Ms. Merrill-Oldham co-authored the Guide to the ANSI/NISO/LBI Library Binding Standard with Paul Parisi.

Also assisting in making this grant possible is Hollinger Metal Edge, Inc. by agreeing to sponsor the George Cunha and Susan Swartzberg Award that LBI previously sponsored.

Thank you to LBI and Metal Edge for sponsoring the awards that recognize our colleagues, to PARS Executive Council, ALCTS and the ALA Awards Committee for approving the proposal, and to the grant initiators:  Heather Caldwell, Head of Conservation Services in the Harvard College Library; Beth Doyle, Head, Conservation Services Department, Duke University Libraries; and Hilary Seo, Head, Preservation Department, Iowa State University Library.

An announcement with more information on eligibility, application and selection will be made available in the next month or two.  This information will also be on the ALCTS awards web site in the near future.

Hilary Seo

Heather Caldwell

Beth Doyle

ALA Notes: PARS Forum – Preservation of Modern Digitally Printed Materials

Daniel M. Burge, Senior Research Scientist, Image Permanence Institute

  • a report on the IPI DP3 project (DP3 = digital print preservation portal)
  • Phase I (2007 – 2010) – survey materials and decay forces; build the DP3 website
  • Phase 2 (2011 – 2014) – refine / extend experimental work; deve final care recs, complete DP3 website
  • website describes the print processes, how to identify the various processes, information about deterioration and care of these materials, as well as a glossary, bibliography, and newsletter on the project
  • funding (for both phases) from Andrew W. Mellon Foundation and IMLS
  • MANY types of print materials … just a few: continuous vs. drop on demand vs solid ink jet, laser jet ..
  • Analogy time:  typewriter:inkjet and laser :: offset lithography:digital press :: silver halide photo:inkjet
  • only talking about two here:
    • electrophotography (aka, EP or laser print)
      • photocopiers!
      • follow the link for an excellent illustration and explanation of the six basic stages of EP printing
      • digital color presses: dry toner vs. liquid toner (Indigo prints)
      • digital presses have many advantages over offset — don’t have to make up plates (can be on-demand / short-run)
      • paper options (plain vs. treated vs. coated) plus the materials those papers are composed of (pulp (virgin vs. groundwood) vs. recycled content: the substrate plays the major role in the long-term viability of the EP print (“it is ALL about the paper”)
    • drop-on-demand inkjet (95% of what you see)
      • actually invented in 1867 by Lord Kelvin …
      • follow the link for an excellent illustration and explanation of the printing process
      • dye vs. pigment inkjet: dyes are organic and soluble (think plants … which die); pigments are made from rocks (last a little longer than plants, right?)
      • again, the substrate (the paper type) plays a role: plain vs. coated vs. photo-coated (see link above for fantastic illustrations of the absorption of ink on the various paper surfaces)
      • there are a great variety of inkjet papers
  • Survey of institutions: types of prints in collections, types of deterioration observed
  • [and here my heart breaks because of course I was typing these notes directly into the WordPress online dashboard and suddenly I lost my wireless internet connection.  I'm an idiot.  However, I can say that the website does a great job documenting identification (especially the online Print Comparison Tool), deterioration mechanisms, and preventive measures and care of digitally printed materials.]
  • check out the IPI consumer guides
  • subscribe to the DP3 newsletter
  • two great book recommendations:
    • The Digital Print: Identification and Preservation by Martin C. Jürgens (2009). Available for purchase online from The Getty.
    • The Office Copying Revolution: History, Identification, and Preservation by Ian Batterham (2008). Available for purchase online from the National Archives of Australia.

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