ALA Midwinter 2012: Preservation Administrators Interest Group Meeting Roundup

Written by Laura Bedford and woefully late in posting by me. Sorry Laura for the delay, and thanks for your notes. By sharing information like this, especially when travel budgets are so tight, we all benefit.

Preservation week  April 22-28, 2012

Two websites:

  1.  ALCTS website (http://www.ala.org/ala/mgrps/divs/alcts/confevents/preswk/plan.cfm)  – for institutions to grab materials off for their own sessions;  it will contain a map of events for preservation week – you input info and it’s updated. (thru ALCTS)
  2. @ your library pass it on website (http://www.atyourlibrary.org/passiton)  – more for the public – what’s going on during the week, including  family focused events and activities.

@your library  will have different daily content focus:    AV, quilts, comic books, slides,  digital photos, family docs; it will include both video and print content.

There will be 2 webinars during Preservation Week  –  Tuesday : textile collections care;  Thursday:  digital photo conservation.

Also look to @facebook   facebook.com/preservationweek and @twitter.com/#/PreservationWk

Preservation week national spokesperson – Steve Berry.  He’ll speak on Monday 1/23 about his “ History Matters”  organization created by him and wife.

There’s a Preservation Week booth for the first time at ALA – will be continued through other meetings, staffed by volunteers.

IMLS Fellows

  • Annie Peterson –  IMLS Fellow at Yale, MLIS at Urbana-Champ, intern at UCLA and George Blood
  • Nick Szydlowski – IMLS Fellow at NYPL; IMLS at Simmons, works at MIT.
  • Kimberly Tarr – NYU moving image program; prior A/V project at Smithsonian’s NMAH; auditing NYPL audio spaces.

All will be presenting at ALA Annual in Anaheim on their fellowships.  Also Evelyn Frangakis from  NYPL will be organizing a memorial for Jan Merrill-Oldham  at PAIG at Annual – contact her if you want to be involved.

Managing an efficient local book scanning workstation

Roger Smith – Head of the Preservation and Digital Library programs at UC San Diego

UCSD just completed contract with Google – selecting material for digitization to fill in gaps in rare materials that weren’t sent thru the google process.  Working through a rights checklist assessment process, determining what will be viewed at a local level or publicly.  Asking questions to find out what materials fall in private and public levels.   Why are we digitizing – for preservation, access, both? What costs are associated with collaborating with other institutions?  Focus on managing assets going forward.  He looked system wide in UC’s,  starting with combined metadata repository, in efforts to break down silos within UCSD.

Setting yourself up – currently he has one scanner, buying a second.  What level of work you expect to do  should drive what and how many scanners you purchase.  What special needs do the materials entail – what about automated features?  What is the budget?  UCSD chose manual page turning feature, to be able to send special collections material thru it.  What’s your time frame?  Important to get a loaner from a vendor first, or plan site visits to check it out and talk to other customers – like at ALA.

Proposal management –get buy in from other depts.; create a proposal mgmt process from the library to help other depts. go thru and manage their expectations; define the purpose, value, audience, timeline, collection description, number of objects, condition, metadata, staffing, funding and approval tracking.  Many depts. came with good ideas but didn’t have answers to questions at the offset – needed to go thru proposal mgmt process before beginning.

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